Complaints Policy & Procedures
We recognise that there are times when things go wrong. When this happens we want to respond to complaints swiftly and, where we can, try to put things right. We also value complaints for the feedback they provide so when patients and visitors offer criticism - or praise - we listen carefully. We review all the comments you make and we use that information to improve our services and facilities even further.
Whatever you want to say, your opinions and comments are important to us - good or bad.
IF YOU WANT TO COMPLAIN
If you are unhappy with our facilities or service we want to know about it as soon as possible. We will then investigate the situation so that we can explain, apologise and take positive action where necessary. If you tell us as soon as the problem arises, it can often be sorted out straightaway. In many cases, the person looking after you may be able to solve a day-to-day query. Otherwise, the Clinic Director or a senior member of staff will be happy to help.
If you are not completely satisfied you can put your comments in writing. We take all comments and complaints seriously.
We always:
● Pass on any praise to the people concerned
● Handle complaints in complete confidence
● Investigate impartially
● Offer a clear and complete explanation
WRITE TO US
The Clinic Director is responsible for the day-to-day running of the clinic and is in the best position to investigate any complaint thoroughly and promptly. You or your representative (with your consent), can make a complaint by emailing us at patientcomplaints@london-andrology.co.uk or writing a letter, stating:
● The department/area where you were treated
● The date on which you had reason to complain
● Names of the consultant(s), nurses or other staff who were caring for you, if known
● The type of treatment you received
● Details of your complaint
● Any further comments that you want to bring to our attention
GETTING BACK TO YOU
Acknowledgements will be sent within three working days of receiving the complaint. We will then reply in full as promptly as we can - usually within 20 working days.
If the investigation is still going on after 20 days we will write to explain the delay. In very complex cases, which may take more time, we will send you regular progress reports. We may suggest meeting you to talk through your issues and attempt to resolve them.
INDEPENDENT INTERNAL REVIEW
If you are not happy with the response from the Clinic Director, you can escalate your complaint for internal review at The Andrology Company head office. The Clinic Director's letter will explain what to do and where to send your correspondence. One of our Operations Directors will review your complaint and either confirm the decisions and actions taken by the Clinic Director or reach an alternative decision to help resolve the matter.
AN INDEPENDENT EXTERNAL REVIEW
As a final resort, private patients have the right to take their complaint to independent external adjudication.
This process is run by the Independent Sector Complaints Adjudication Service
(email: info@iscas.org.uk or telephone 020 7536 6091) who only become involved once you have been through TAC’S complaints policy. If we have been unable to resolve your complaint, this process will be fully explained in a letter from the Clinic Director.
You may also wish to share your experience with the Care Quality Commission (CQC). Although they cannot look into complaints about health care or social care services, they would still like to hear from you if you are not happy about the care you receive. This is because they can use this information when they are looking at individual services in England to make sure that they are meeting important standards of quality and safety. To contact the Care Quality Commission call 03000 616161, email enquiries@cqc.org.uk or visit the CQC website.